User management

In this article, we have prepared for you several examples of actions related to user account management. They are useful mainly because very often the users you set up accounts for may not have the necessary IT knowledge and the process of creating an account can seem very complicated and frustrating for them. If you know the process from their point of view, you can then easily answer or help them.

1. Adding a new user

Creating a new user is possible in the Settings | section Users (link)

First, you start by clicking on the red button called "Next action", where after clicking the menu you select the button called "Add user".

After clicking, we will fill in the necessary data of the new user.

Mandatory data are:

  • Name and surname
  • E-mail

Other optional data are:

  • Phone - format with prefix
  • LinkedIn - only a real link can be used
  • A profile photo that can either be selected from the predefined ones
  • icon, or a new photo uploaded from your device (by clicking Plus | Load)

In the lower part, we assign the necessary rights to the user and click the "Add new employee" button to save.

Volba práv

After registering a user in the database, the next steps of creation are already up to the user himself. So - you do not set any password or send any email.

An activation email will be sent to the new user's entered email, through which the user must activate the account by setting a password. This email is valid for 2 days, after which the link is no longer functional. If the activation email expires, you can call up a new email with a request to reset the password (description is below).

Here is an example of such an email:

Activation - email

By clicking the "Activate account and set password" button, the user will be redirected to the page for entering a new password. After setting the password, the new user can log in.


2. User editing

Users can be edited in the Settings | menu Users (link)


To edit, click on the "three dots" menu on the right of the desired user and select the "edit" option in the open menu.



Here you can edit all the necessary information and rights. You can save your changes by pressing the "Save changes" button.

3. User Removal

To delete a user, click on the "three dots" menu next to the desired user, then select the option called "Delete" and after the confirmation window opens, confirm with the "OK" button.

A deleted user will no longer be able to log into the system, but his actions (e.g. written notes, positions, etc.) will remain in the system with his name.

If you need to re-establish a deleted user, follow the instructions in this article.


4. Forgot password

If the user forgets the password or does not have time to set it when creating their account, click on the "three dots" menu next to the selected user and select the "Reset password" option.

Enter password reset

After clicking, the user will receive an email with a request to change the password. The email is valid for 2 days, just like the activation email.

Password reset - email

After clicking on the keywords "password reset", the user will be redirected to the password change page. After setting the password, the user can log in.

ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigá portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

Related articles

10. 11. 2022

Bulk tagging

You don't have to tag candidates one at a time, but you can add or remove tags from an entire group of candidates.

10. 11. 2022

LinkedIn plugin

Keep an overview of contacted candidates on the LinkedIn professional network and use the option to easily download them directly to ATS Recruitis without the need for rewriting.

10. 11. 2022

Linking new responses from StartupJobs

Use the automated connection with and get notified about new answers.