Offers to candidates (offer management)

1. Principle of operation of sending a job offer to candidates

The functionality is available on the card of the candidate to whom you want to send an offer. In the left panel "Account operations" click on "Prepare an offer". Only the owner of the position can prepare an offer.

In the first stage, a panel will appear on the right-hand side, where you can complete the basic data related to the offer. Much of the values are pre-populated from the position and candidate data. Here you also choose the type of template (the creation of templates is written about later in this article) and the internal approver (which is usually the one who decides on the recruitment for the given position).

After filling out, you will be able to send the prepared offer to the manager for internal approval.

💡 Before sending, you can preview the offer or download it as a PDF.

After sending the offer, a new section called "Employment offer" will appear on the candidate's card. You will see on it who created the offer, the status (if it is pending approval) and you can also edit it. The manager is not always available, so the offer can also be processed by proxy. Click on "process offer" and a separate page will open.

When approving by proxy, it is necessary to enter a note (the reason why it is being approved by proxy (e.g.: "I am approving by proxy - Jirka is on vacation.").


If you go back to the candidate card after approval, either by the manager or by proxy, you will see a successfully approved job offer, which you can now also send to the candidate.

If, for example, you communicate with the applicant by phone and he tells you that he likes the offer and accepts it, you can accept it as a candidate by clicking on "Accept offer for applicant".

Acceptance of the offer by the applicant formally ends the process. If you have sent an offer to a candidate, the PDF will appear as attachments.

Editing offers

In case the manager does not approve the offer or the candidate does not accept it, you can edit the wording of the offer. In editing, by clicking the "cancel offer" button, you have the option to cancel the offer and prepare another version. The creation of the next version of the offer will take place on the same principle as the creation of the offer itself, which is described above in this article.

2. Setting up templates for job offers

You can set the templates in the company settings in the "Job offer templates" menu. In the template selection, you can create a new template or edit an existing template.

Within the templates, you can set the name of the template, change the color scheme, logo or image that you want to use in the header of the job offer. You can also define benefits or additional sections at the bottom of the document where you can send additional information to the candidate.

So, the reason for creating additional templates is typically:

  • Other menu language
  • Different set of benefits for different types of positions
  • Other additional information for different types of positions or tenures
  • Other branding (in the case of a group of companies)

Here's an example of how the template settings are reflected in the PDF itself.

ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigá portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

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