Interview scheduling by the candidate with evaluation of multiple calendars

Setting up multiple calendars

Within the Links menu for booking appointments  (link)  there is an option to select multiple calendars to be evaluated for a given type of interview - i.e. to offer applicants free dates that match the available slots in all marked calendars.

💡For more general information about the candidate interview scheduling feature, see the relevant chapter in the documentation to here


More calendars

How does it work in practice?

  • Within the booking link you define:
    • Which calendars are taken into account for the calculation of election dates (you can select one, two or more)
    • What slots (time slots) are to be offered to applicants
    • If the link works with online meetings, you define a default calendar for scheduling them (e.g. to avoid creating multiple links for online meetings, etc.)
  • You will send an email to the candidate informing him/her to select a vacancy based on the selected reselection link
  • Candidates will only be offered available dates in the link based on the intersection of the defined slots, the calendars being considered, and the length of the interview





In this example, we see a scenario where a recruiter defines a booking link for a candidate to select dates so that the availability of the recruiter and CEO is evaluated.

The booking line is defined as offering available slots for 60 minute appointments Monday through Friday between 9:00am and 12:00pm.

There is no event in the recruiter's calendar that would block availability, the CEO has one event on Tuesday morning between 8:00 and 9:30 that conflicts with slot availability - therefore the candidate is not offered a slot from 9:00 on that day.


💡 What general rules does this imply?

  • The bidder only sees slots where there is no event in either calendar (i.e., in the example above, the CEO has a "Planning" event from 8:00 to 9:30 and therefore the 9:00 slot cannot be offered because the booking link is defined as 60 minute slots from 9:00 to 12:00 and there would only be 30 minutes of CEO time left)
  • The availability of available slots is evaluated in real time - i.e. the event that the CEO has there may not have existed at the time the reservation link was defined, and vice versa.If a pre-populated event is cancelled by the CEO, the slot will be offered again.
ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigá portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

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