Elimination of the applicant

If our consent expires and we are unbanned, we lose the candidate's personal information, but their card will remain. Let's see what specific data remains available to us, and what information we lose.



Upon submission, the system automatically deletes all personal data of the candidate:

  • Candidate's name, shortened to first name and initial letter of last name only ( e.g. Monika M.)
  • phone number
  • e-mail address
  • any uploaded files, e.g. CV
  • cover letter
  • communication with the candidate
  • candidate's own field, data such as residence, driving licence, etc.

After the GDPR consent expires, we lose the applicant's personal information, but the candidate's card remains with us. Only general information is retained:

  • abbreviated name of the applicant (e.g. Monika M.)
  • Notes
  • the date of the scheduled interview, if one has been scheduled
  • we can see what position the candidate has applied for
  • the candidate's requirements (e.g. salary, etc.)
  • record of the interview, this data remains complete

This information is valuable to us, especially in the future, should we receive approval from the candidate again. This will link the new response to the historical notes.

In the images below we can see the difference in the candidate's card before and after the loss of consent.

Overview of the GDPR consent card
Overview of the card after dispatch

The candidate's personal requirements, including information about the position for which he or she has applied, will remain on the candidate's file even after the job has been posted.

Information relating to the candidate's personal requirements
Information relating to the candidate's personal requirements

The notes on the candidate's card are retained even if the candidate is removed.

Notes on the candidate's GDPR consent card
Notes on the candidate's card after submission

Without GDPR consent, there will be a complete deletion of personal data.

Personal data with GDPR consent
Personal data after dispatch

Communications with the candidate are deleted without GDPR consent.

Communication with valid consent tab
Communication after dispatch tab

The Interview tab keeps all information complete, e.g. interview notes, evaluation criteria, salary conditions or candidate's scoring.

Interview tab with GDPR consent
Interview tab after dispatch

In contrast, the data on the Custom Fields page is completely deleted.

Custom field tab with GDPR consent
Custom Fields tab after uploading

For each item, you can set it to remain after it has been downloaded.

ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Slack.com Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigády.cz portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

Related articles

10. 11. 2022

Bulk tagging

You don't have to tag candidates one at a time, but you can add or remove tags from an entire group of candidates.

10. 11. 2022

LinkedIn plugin

Keep an overview of contacted candidates on the LinkedIn professional network and use the option to easily download them directly to ATS Recruitis without the need for rewriting.

10. 11. 2022

Linking new responses from StartupJobs

Use the automated connection with StartupJobs.cz and get notified about new answers.