A new feature has been added to the candidate profile overview, allowing you to track the tasks for individual stages of the recruitment flow. With this new functionality, you will have a complete overview and control over tasks within each stage, simplifying the recruitment flow by tracking tasks as sub-tasks within a single stage, rather than separate flow states in report and/or SLA.

How does the checklist work?

The basic mechanisms of the checklist:

  • The checklist records when and in which stage a task was completed and by whom. Recording an action is done by clicking on the checkbox on the left.
  • Each stage of the recruitment process may or may not have its own checklist, meaning that some stages can be without a checklist.
  • As you progress through the recruitment process, checklists accumulate—tasks from previous stages are displayed in subsequent flows, along with new checklists specific to the current flow.

Each checklist item can have multiple states:

  • If a task is pending in a specific flow stage, it is marked in blue.
  • If a task has not been completed within the defined stages, it appears as "red." You can still complete it, but the red color indicates that it was completed after the deadline.
  • On-time completed tasks, on the other hand, are grayed out and marked with a checkmark.
  • You can also double-click on a task's checkbox to mark it as incomplete (marked with a cross).
Checklist in the profile overview

Checklist Setting

You can customize your checklist settings in the Settings | Checklist section.

Checklist setting

Within the settings, you can define multiple sets of checklists. In each set, you can add individual items (tasks) and assign them to specific recruitment stages where they should be completed.

Flow selection:

  • By selecting flow stages, you indicate the recruitment stages where the task should be completed. The task will be displayed starting from the selected stages. If it remains uncompleted after the chosen recruitment stages, it will be marked as incomplete.
  • A task can be assigned to multiple recruitment stages, either within a single recruitment flow or across multiple flows.
  • If you select multiple steps within a single recruitment flow, it means the task should be completed in those stages. For example, if you select the first and third steps of a flow, the task should be completed in either the first or third step. From the second step onwards, it will be marked as incomplete if not completed.
  • Checklist sets and individual checklist items can "overlap", meaning they can contain the same stages from the same recruitment flows.


  • "The label for the recruiter" specifies the task to be performed by the recruiter. This information is visible on the candidate's checklist card.
  • "The label for the candidate" is used to inform the candidate about the stage they are currently in. (This feature is still under development and will be displayed on pages that can be shared with candidates, similar to how candidate cards can be externally shared with agencies or colleagues who do not have ATS Recruitis accounts.)
  • You can edit and delete checklists and their items, and also change the order of items using the arrows on the right.
Recruitment flow setting

💡 Important to note

  • If you repeatedly mark or unmark a task, only the last change will be recorded.
  • If you define multiple checklists for a single recruitment stage, the result will be a combination of those checklists on the candidate's card.
  • Task completion in the checklist is not included in reporting and SLA metrics. Currently, the checklist serves only for record-keeping purposes.


The checklist feature is available only with Premium and Enterprise licenses. To activate it, please contact

ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigá portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

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