Application for opening a position ("requests")

What is a requisition?

The request to open a position will be linked to a position filled in the future. We use it when we need to define the position more closely or to approve the recruitment request internally before moving on to the actual recruitment.

Let's summarize why to use this functionality:

  • we know exactly how many FTEs we are looking for and if we accept candidates, we can see how our FTEs are filled
  • we have a precise description of the position we want to open and we will create such a position (or positions) straight from the request form
  • we can see how many positions we have assigned to a specific requisition
  • we can share requests with colleagues for additional information or review
  • recruiters accept applications for processing
  • requisitions can be opened and closed similarly to positions

How does the request work?

You create the requisition in a simple one-page editor similar to the position editor. Depending on how the process works at your company, you will probably go through one of these scenarios:

  • The manager creates puzzles with exact knowledge of the position and passes them on to the recruiter for implementation
  • The manager creates requisitions with minimal knowledge of the position, details are provided by recruitment
  • The manager does not create requisitions, but the recruiter creates them on his behalf (the so-called "representation"

The request consists of the following fields:

  • Position name (de facto the only mandatory item)
  • Position description (it will be flipped to the position description in the advertisement)
  • Position Information (internal position notes - will not be published with the position)
  • Number of FTEs sought (how many positions are you looking for)
  • Confidential requisition (turn on if colleagues with higher rights due to the role title should not know about the recruitment, but only selected individuals based on sharing - identical to a confidential position)
  • Author of the request (the default value is the person who creates the request, but you can create a so-called "on behalf of" and set, for example, the name of the manager who has the request)

The management of requisitions is very similar to the management of positions - I can filter by the author, status and handler of the requisition and see a list of requisitions with their details.

💡 It is not necessary to have all the text fields filled out in detail to create the request itself, they can then be edited.

💡 This description refers to the general functionality of requisitions, if you have a custom implementation (e.g. connection to third-party systems such as SAP) you can have more fields in requisitions and some can be filled in automatically.


Actions associated with the requisition

A set of actions can be performed with the created requisition, here is their overview:

  • View - displays the details of the requisition
  • Create a position - a specific position is created from the given requisition
  • Take over - the recruiter can take over the recruitment of this requisition
  • Edit - the requisition editor opens, where you can change the description and other details
  • Create a new one from this request - creates a copy of the given request (so that it is not necessary to rewrite them)
  • Change author - changes the person listed as the author of the request form
  • Share with colleagues - shares requests with a colleague (e.g. another manager or a colleague with higher rights if the request is confidential)
  • Close - closes the given request (moves to the "Closed requests" section)
  • Delete - the given request will be deleted

Continuous recruitment

A special application of the request form is the so-called "Continuous recruitment", where the FTE requirement is not entered once for the entire recruitment, but changes on a monthly basis.

The request for the next month is entered by the person who is listed in the request as "Whom to notify" - this person will always receive a notification on the first of the month with a request to supplement the FTE for the current month.

Basic information on creating a requisition and what it can do can be found in the video below:

ATS Recruitis features Bulk tagging LinkedIn plugin Linking new responses from StartupJobs Integration with Integration with CzechCrunch Jobs Custom answer forms Talent database Facebook as a publishing channel Filtering in the overview of positions according to filter items Competency model Distribution of positions in the Recruitis system Creation of a new position Agency portal as a publication channel Google Chrome Plug-in Category of tags Reasons for rejection of candidates Measuring candidate satisfaction Record of communication with the candidate Interview planning Working with the hiring managers Questions for the interview Setting up and monitoring feedback Filtering the candidates in the database by source Hot candidates The gender variable in e-mail templates Online interviews directly from Recruitis Fast interview planning Introduction video with an overview of ATS Recruitis settings GDPR changes in the system Introductory video introducing ATS Recruitis Comparison of candidates Notification of all notes on your positions Variable stages of the recruitment process External sharing of the candidate cards Filling in the candidate's personal data directly from the CV New applicant notification even for manually entered ones Two-phase authentication Option to turn off adding a smart email to the copy of messages to candidates Automated candidate sharing and tagging Option to choose NPS sender The Google Chrome plugin now also loads candidates from StartupJobs Enforce response form language Notification of emails sent only to the system email Webhooks for the Nelisa portal End of support for Internet Explorer 11 Integration Impersonation Talent database and its possibilities Account line manager vs. account with limited rights Kanban Manage profile photos Processing the candidate list in the database (alternative to exporting candidate contacts) Copying and moving a candidate Principles of functioning of the candidate card Recruitment flow and connection with email templates Upload a response from a LinkedIn ad Clearing the image cache when sharing a position on LinkedIn Adjusted dialogs for copying and moving a candidate Scheduling a candidate interview right in your calendar Ad response source vs. candidate resource Candidate Service Prioritization (SLA) Management of communication regarding the rejection of applicants New GDPR filters in the database Reports and statistics GDPR consents Recovering a deleted user account Referral User management Multi-brand in email communication with candidates Filters in position lists NPS metric Applicant import history Practical example: candidate deletion vs. removing the answer Foreign advertisements Offers to candidates (offer management) Attachments of the applicant Confidential job position Place of work Preferred location Webhooks for system events Renaming the candidate Tagging notes Option to cancel sending NPS Expedited position publication Application for opening a position ("requests") SMTP settings for sending emails Elimination of the applicant Who has access to the candidate card Automatic response Classified ads and ad templates Sending SMS from ATS Recruitis Recruitis Option to omit a candidate from the invitation saved in your calendar Bulk actions To cancel a delayed email send Position sharing opportunities through ATS Recruitis' internal career site Connection with the fajn-brigá portal Withdrawal of consent to the processing of personal data A reminder to take action with the candidate Send emails from Recruitis using your Outlook365 account The function to remove candidates from a position directly in the talent database

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